Clients‎ > ‎

Angela Smith

Scanning with your HP Scanner

Copying images from the web into PowerPoint (Mac)

Transfer one image at a time.

This is the method we used during our  phone conversation.
  1. Using your web browser, find the picture you want on the web
    1. Control-click on it (that is, hold down the CTRL key and click with the mouse or trackpad)
    2. Choose 'Copy Image'
  2. Switch to PowerPoint and create a blank slide
    1. Make sure the slide has a blank layout (if necessary, click Format=>Slide Layout from the menu, and choose the 'blank' slide from those presented).
    2. Click Edit=>Paste
    3. That's it.  If the image is the wrong size, you can resize it in one of two ways:
      1. Drag one of its corners
      2. Double click on it and type the correct size ('scale') into the dialogue box.

Batch mode

If you prefer to collect the images first, and embed them into a PowerPoint presentation at a later time, use this routine instead.
  1. Start your web browser
  2. For each image,  find the picture you want on the web, then:
    1. Control-click on it (that is, hold down the CTRL key and click with the mouse or trackpad)
    2. Choose 'Save Image As...' and save the image to disc (I would advise saving  all the images to the same folder, perhaps the same as where the presentation is saved to).
    3. Repeat the steps above to save all the images you need.
  3. Switch to PowerPoint
  4. For each image, create a blank slide, then:
    1. Make sure the slide has a blank layout (if necessary, click Format=>Slide Layout from the menu, and choose the 'blank' slide from those presented).
    2. Click Insert=>Image=>From File (or 'From Disk'? I can't remember the exact wording).
    3. Locate the image file and open it.
    4. If the image is the wrong size, you can resize it in one of two ways:
      1. Drag one of its corners
      2. Double click on it and type the correct size ('scale') into the dialogue box.

Cropping images in PowerPoint

If you only need a part of an image on a PowerPoint slide, you can crop it as follows.
  1. Place it on the page as described above.
  2. Control-Click the image and choose 'show image  toolbar' (sorry, can't remember the exact name of the option).
  3. Choose the crop tool
  4. Now place the mouse over the side of the picture you wish to crop. When it is at the right place, the pointer will change from a hand to a crop tool (either two interlocked L shapes, or a T). Hold down the mouse and drag it to crop the image.
  5. Repeat step 4 above for each of the four sides until the image is cropped on all sides.
TIP: If you crop too much, do not panic! The image is actually kept whole in Powerpoint, so you can always 'uncrop' it as required.

Using Dropbox

Anything you save in the 'My Dropbox' folder will be backed up automatically to the internet. I suggest you move your 'work' folder into it. If you ever lose any data or mangle a document, you will be able to recover it very easily. You can find  instructions for recovery on the dropbox website or just give me a call.

Additionally, you can publish documents on the web as follows:
  1. Save the document (or copy it) into the 'Public' folder within the Dropbox.
  2. Control-click on the document in the Public folder, and choose Dropbox=>Copy  public link
  3. Start your email program, compose a new message and paste the link into the message. Add an explanatory note and send the message! When the recipient clicks on the link, their browser will start downloading it immediately or ask them if they want to save it, depending on how their computer is set up.
One point to note is that any document you remove from the dropbox will also be removed from the web, probably within a few seconds.

Ċ
Oron Joffe,
18 Nov 2013, 09:33
Comments