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Heather Valencia

Scanning documents with the Lexmark X264dn

Here are instructiosn for scanning books (or other textual documents) with your 'film canister' software (Arcsoft PhotoStudio?).

  1. Start up PhotoStudio (yellow film canister icon)
  2. Place the first page on the scanner
  3. Choose File=>Acquire
    The program will scan the page once for preview purposes.
  4. Make sure that [x] Auto -crop Sensitivity is ticked.
  5. Click on [Scan Settings]
  6. Change the drop-down menu from 'Custom' to 'Black Text'.
  7. Click Scan
    The image will now be scanned at high resolution and transferred into a PhotoStudio window.
  8. Close the scanner software
  9. If the image is on its side, rotate it by 270°
  10. Select the relevant part of the page and crop it
  11. If required, resize the image (Edit=>Image Size) to 3,000 pixels high (=10")
  12. When done, you can save the image as a JPEG (File=>Save As... etc)
    Alternatively, turn it into a PDF:
    Choose File=>Print, click on [PDF] and choose 'Save as PDF' from the menu.

Exchanging Documents between Neo-Office and Word

Neo-Office (and its cousins OpenOffice and LibreOffice) can open documents in a wide range of formats, and save them in many formats too.  This gives you a lot of flexibility when exhcnaging  documents with other word processors. However, specific combinations of word processors and file formats work better than others. For example, you can send MS Word users your document in RTF, various .DOC formats or DOCX, but each will retain different features.

For your purposes, the best format is Word 97 .DOC format. This retains the Yiddish characters and paragraph direction (often lost  in RTF) as well as comments (lost in DOCX).

A few extra points:
  • The latest update of Word 2010 and 2007 can open OpenOffice (ODT) files natively, (that is, Microsoft have changed the internal workings of the program to accommodate the format). So this format will soon be an excellent choice for sending  documents.
  • Many packages either use RTF natively (Nisus, MS WordPad) or have good converters for it, so a copy in RTF is a good fallback, but as noted above, it does not deal with Hebrew/Yiddish very well.
  • Regardless of the format, it is often useful to include a PDF of the document as it will preserve the exact layout and the fonts, and will almost certainly open correctly on the other person's computer. With suitable tools, it is also possible to add comments to PDFs and even to do (very) minor editing.